Lexmark
Office Manager & Client Administrator/Coordinator
About the Role
Join our team as an Office Manager & Client Administrator/Coordinator, where you’ll ensure seamless office operations while managing critical administrative and financial tasks. This dual role demands strong organizational skills, attention to detail, and the ability to balance multiple priorities in a dynamic environment.
Key Responsibilities
Office Management
- Oversee daily office operations, maintaining a clean, safe, and efficient workspace.
- Coordinate with building management for maintenance, security, and facility needs.
- Manage office supply inventory, vendor relationships, and service providers (e.g., HVAC, pest control).
- Process purchase orders, validate vendor invoices, and ensure timely payments.
- Develop office policies to improve efficiency and safety standards.
Client & Financial Coordination
- Manage toner order documentation (Proof of Delivery/PODs) and resolve discrepancies with logistics teams.
- Prepare client billing materials, including resizing POD files and formatting financial statements.
- Submit monthly statements to client divisions and reconcile invoices with finance departments.
- Process manual purchase orders and address billing corrections for lost/missing orders.
Qualifications
- 3+ years in office management, administration, or similar roles (logistics/finance experience preferred).
- Proficiency in Microsoft Office and financial management tools.
- Strong organizational skills with ability to multitask and meet deadlines.
- Excellent communication skills for internal/external collaboration.
- Knowledge of health/safety regulations and purchase order processes.
- Flexibility to occasionally work after hours for urgent maintenance.
- Advanced English proficiency.
Ready to Join Us?
If you’re a proactive problem-solver eager to support a global technology leader, we want to hear from you. Apply today to help shape efficient operations and deliver exceptional client service.
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